Bank of America Associate Vendor Manager in Jersey City, New Jersey

Job Description:

Job Summary

Perform the duties required in the review, entry and processing of invoices, statement of works, and related documents involved in purchases such as maintenance agreements, software licenses, consulting engagements and other expense types as required. Will also be responsible for the gathering and compiling data relating to such agreements on a daily/weekly/monthly reporting.

Job Functions:

• Adhere to enterprise policy requirements and guidelines on contracting standards and purchasing standards

• Responsible for the review, entry and processing of invoices and statement of works

• Analyze existing contracts and statement or works to extract payment terms and invoice schedules.

• Track and monitor invoices in process from initiation thru payment

• Track and monitor Statement of Work transactions in process from initiation thru approval

• Coordinate with internal business partners, technology leads, finance, sourcing and accounts payable

• Work as liaison for external vendors and proactively identify opportunities for increased efficiency

• Compile metrics and reports as required.

• Communicate directly with vendors to resolve disputed items.

• Research and follow-up on invoice document discrepancies

Generally requires 2+ years of experience.

Job Requirements:

• Experience in managing large value contracts and invoices

  • Ability to read thru contract language to identify payment and invoice terms and conditions

• Proficient in Microsoft Word and Excel skills

• Excellent verbal and written communication skills.

• Ability to complete tasks accurately and in a timely manner with limited supervision

• Work effectively in fast-paced/changing environment

• Ability to multi-task effectively

• Strong sense of ownership and urgency.

• Working knowledge of SharePoint

Additional Requirements:

• Must have working knowledge in Ariba both Ariba Contract Workspace and Ariba Contract Compliance

• Working knowledge of invoicing and related activities

• Working knowledge of any ledger system such as SAP / Hyperion etc.

Prior experience with invoice processing management / contract processing management

  1. 3-4 years' relevant experience required

  2. Must understand contract language

  3. Vendor management experience is a plus

Posting Date : 05/16/2018

Location :

Jersey City, NJ, 101 HUDSON ST (NJ2101),

Charlotte, NC, Gateway Center, 901 W Trade St,

  • United States

Travel : No

Full / Part-time : Full time

Hours Per Week : 40

Shift : 1st shift

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